User Management

Administrators can manage user accounts via Settings → Access Management.

Creating a user:

1. Click New user
2. Fill in: email, display name, password
3. Optionally check Must change password to force a password change on first login
4. Optionally check Send welcome email — when combined with Must change password, the email will contain a secure one-click sign-in link instead of a plain-text password. The user clicks the link, is automatically signed in, and must immediately set a personal password.
5. Assign the user to one or more roles for permission control
6. Click Save

Editing a user:

• Change display name, email, or password
• Activate or deactivate the account
• Reassign role memberships

Deleting a user:

Deleting a user performs a soft-delete — the account is deactivated rather than physically removed:

• The user is marked as deleted (IsDeleted = 1) and deactivated (IsActive = 0)
• The user disappears from the user list immediately
• Role memberships, favorites, and personal settings are permanently deleted
• Audit log entries created by the user are preserved (the UserId reference remains)
• The email address is freed up and can be used when creating a new account

System users:

Some users are created automatically by the system and are marked with a blue System badge. System users cannot be edited or deleted.

The MDS Import system user is created automatically the first time the MDS Migration Wizard is run. All data imported through the migration wizard is attributed to this user in the audit log, so imported records are clearly distinguishable from manually entered data.